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The Conference Board
For the Conference Board’s operations in TCB’s International region this position is responsible for general accounting duties that include accounts payable, accounts receivable, financial planning, payroll, budgeting, and forecasting activities. This position is also responsible for office management and facilities.
Reporting Relationships:
The Accountant/Facilities Associate reports to the Vice President of Finance, International.
Principal Direct Activities
1. Assist the Finance Team to process the daily, monthly, and year-end operations of
Finance Department.
2. Payroll: Responsible for payment to local payroll providers in Malaysia, Hongkong, Singapore, Switzerland, The Netherlands and the United Kingdom. Instruct payroll providers in Week One, verify details in Week Two and make payments in Week Three. Supports Belgium payroll accounting under supervision of HR manager.
3. Payroll reporting. Maintain monthly records of actual payroll paid, and prepare spreadsheets for annual bonus payments in coordination with NY Finance.
4. Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures
5. Manage the processing of cash receipts, recording of revenue and receivable and work closely with the Finance Team to ensure that revenues and receivables are accurate and reconciled
6. Review expense coding to ensure all costs including AP, AMEX, and staff reimbursements are processed each month
7. Perform the processing of monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.
8. Prepare and analyze the monthly budget/forecast to actual variance reports per program and department.
9. Assist in the preparation of financial reporting for the annual audit.
10. Manage the Facilities of the Brussels office. Coordinate with local office services suppliers. Order office supplies
11. Maintain asset register of mobile phones, laptops and other equipment.
12. Bank payment instructions. Authority to enter payments into bank systems.
Control Received
The position receives moderate to light supervision for most tasks. The work is governed by time schedules and Board policy
Knowledge and Skills
· Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.
· Knowledge of automated financial and accounting reporting systems.
· High level of proficiency in Microsoft Excel
Education and Experience
· Bachelor’s degree, preferably in a finance related area.
· Experience in accounting and legal requirements in Belgium.
· Good written and verbal communication skills in English.
· Excellent interpersonal skills, effective team collaborations skills.
· Organized and detail-oriented work style and ability to multi-task.